A complete space planning and reservations system for more efficient space utilization
A comprehensive space management system is a set of focused apps used in work space planning and office hoteling. The first step is creating a space inventory that allows for all real estate to be monitored and analyzed. It can be used for move management, intelligent facilities decision-making, and hybrid workplace development.
Smart space utilization starts with understanding how the different areas of the facilities are being used, and making data-driven decisions about space allocation based on things like occupancy, capacity, and amenities to reduce overhead costs to meet business objectives.
Work space planning is critical to enhance employee experience and make the most efficient use of the built environment. Today's work environment requires using thoughtful design to maximize the utility of the building floor plans and having data to make informed decisions.
Work space reservation and flexible scheduling have emerged as efficient ways to use space as many employees are only in the office in limited instances in hybrid workplaces. A space reservation system and designated office hotels enable hot-desking—reserve desks, conference rooms, and other work spaces as needed.
Evolving space-management needs require adaptability across the organization. Moving employees to designated areas is simple with space management software that encompasses various data points and can be pushed out to organization-wide maps for a seamless experience.
Today's work spaces need a more connected, tech-forward approach to meet the demands of the evolving workplace. Intelligent office space planning is the process of collecting numerous data points about space usage, occupancy, allocation, amenities, and more in a digital system of record to make informed decisions that improve staff experience and reduce cost. Part of smart space planning is office hoteling—the temporary reservation of shared work spaces—a common practice now that many employees work from both home and in-office. Using space management software makes managing and planning for space allocation scalable.
Analytical, location-based space planning and management technology delivers comprehensive, accurate visibility into how your organization uses the physical space you occupy. As our use of spaces evolves to deal with the future of hybrid work, effectively managing and planning space is vital. Successful planning uses dynamic spaces that optimize unused areas for greater adaptability. Understanding this and the factors that impact utilization—and using that knowledge to make confident, informed decisions about operations—creates a more sustainable future.
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